Frequently Asked Questions - FAQs

FAQs - FAQs

Yes. Even if the position of a complainant is not upheld, the Ombudsman and the authority involved may examine the circumstances which led to the complaint. For instance, whereas the authority’s actions may have been correct, inquiries or investigations into the complaint(s) lodged may reveal the need, say, to provide more information about its policies to clients to avoid confusion.

The Ombudsman keeps records of complaints on different authorities and this helps in identifying patterns which may point to systemic problems, which if addressed will lead to changes in an authority’s policies or procedures and consequently, improved service. Therefore, stop lamenting and start complaining.

Yes. There are number of differences as stipulated below.

  1. The Ombudsman primarily addresses improper administration by public officers and offices, and does not admit complaints against private entities and persons. The Courts on the other
    hand adjudicate on all disputes within the law.
  2. In handling complaints arising from administrative action, the Ombudsman goes beyond looking at the process to interrogate the soundness of the decision, while the Courts will , through judicial review, examine the decision making process.
  3. Ombudsman processes are free of charge to all citizens while Courts sometimes require filing fees and other charges.
  4. Ombudsman processes are flexible while Court processes tend to be rigidly defined by legislation, regulations and practice.
  5. Ombudsman processes are often informal and generally more expeditious while Court cases are always formal.
  6. In undertaking inquiries, Ombudsman processes are inquisitorial (can seek and obtain evidence directly) while Court processes are adversarial (rely on evidence presented).
  7. While Courts do not act on their own motion (suo motu), the Ombudsman can undertake an own motion inquiry.
  8. The range of outcomes available as remedial action for the Ombudsman is broader and wider than that available in Court.
  9. The Ombudsman’s Mandate is broad and it includes matters that are ordinarily unsuitable for court action (such as rudeness and Ineptitude) whereas judicial authority cannot be exercised over all matters.
  10. While Courts are bound by statutes of limitation and principles of precedence, the Ombudsman is not similarly bound and has greater latitude in remedying administrative wrongs.

Complaints can be made by:

i.    Visiting of the Commission offices (Nairobi, Mombasa, Kisumu, Isiolo and Eldoret) in person;

ii.    Calling toll free number, 0800221349 or the official line, 020 70000;

iii.   Texting short code number, 15700 (Safaricom Subscribers);

iv.  Writing a letter through P. O. Box 20414, 00200, Nairobi;

v.   Sending an email to complain@ombudsman.go.ke;

vi.  Visiting any of the following Huduma Centres: Kakamega, Nyeri, Embu, Kajiado, Nakuru, Eldoret, Kisii, Mombasa, Bungoma, Kisumu and Nairobi (Teleposta Towers);

vii. Filling an online complaint form on our website (www.ombudsman.go.ke); or

viii. Visiting any of the following offices: Ethics and Anti-Corruption Commission Office in Nyeri, Kenya National Commission on Human Rights Offices in Wajir and Kitale, and National Anti-Corruption Campaign Steering Committee Office in West Pokot (Sebit). This happens under a partnership that allows oversight institution to refer complaints through an online platform.

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Contact Details

Head Office:

2nd Floor, West End Towers
Opposite Aga Khan High School off Waiyaki Way – Westlands
P.O. Box 20414 – 00200
NAIROBI.
Tel: +254-20-2270000/2303000/2603765/2441211/8030666

Email : info@ombudsman.go.ke

 

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